Create and add an email signature in Outlook (2024)

Note:If the steps under this New Outlook tab don't work, you may notbe using new Outlook for Windows yet. Select Classic Outlookand follow those steps instead.

Create and add an email signature

1. On the View tab, select View Settings.

2. Select Accounts > Signatures.

3. SelectNew signature, then give it a distinct name.

   See Also

   Ynsect - Reinventing The Food Chain

4. In the editing box below the new name,type your signature, then format it with the font, color, and styles toget the appearance you want.

5. Select Save when you're done.

6. With your new signature selected from the list above the editing box, go toSelect default signatures andchoose whether to apply the signature to new messages and to replies and forwards.

7. Select Save again.

Create your signature and choose when Outlook adds a signature to your messages

If you want to watch how it's done, you can go directly tothe video below.

1. Open a new email message.

2. On the Message menu, select Signature > Signatures.

   Depending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.

   

3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.

4. Under Edit signature, compose your signature. You can change fonts, font colors, and sizes, as well as text alignment. If you want to create a more robust signature with bullets, tables, or borders, use Word to create and format your signature text, then copy and paste itinto the Edit signature box. You can also use a pre-designed templateto create your signature. Download the templates in Word, customize with your personal information, and then copy and paste into the Edit signature box.

   

   Notes:

   • You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature.

   • You can also add social media icons and links in your signature or customize one of our pre-designed temlates. For more information, see Create a signature from a template.

   • To add images to your signature, see Add a logo or image to your signature.

5. Under Choose default signature, set the following options.

   In the E-mail account drop-down box, choose an email account to associate with the signature. You can have different signatures for each email account.

   You can havea signature automatically added to all new messages. Go to in the New messages drop-down box andselect one of your signatures. If you don't want to automatically add a signature to new messages, choose (none). This option does not add a signature to any messages you reply to or forward.

6. You can select to have your signature automatically appear in reply and forward messages. IntheReplies/forwards drop-down, select one of your signatures. Otherwise, accept the default option of (none).

   

7. Choose OK to save your new signature and return to your message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You'll have to add the signature manually to this one message. All future messages willhave the signature added automatically.To add the signature manually, select Signature from the Message menu and then pick the signature you just created.

See how it's done

Top of page

Note:Outlook on the web is the web version of Outlook for business users with a work or school account.

Automatically add a signature to a message

You can create an email signature that you can add automatically to all outgoing messages or add manually to specific ones.

1. Select Settings at the top of the page.

2. Select Mail >Compose and reply.

3. Under Email signature, type your signature and use the available formatting options to change its appearance.

4. Select the default signature for new messages and replies.

5. Select Save when you're done.

Manually add your signature to a new message

If you've created a signature but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.

1. In a new message or reply, type your message.

2. On the Inserttab, select Signature.

3. If you created multiple signatures, choose the signature you want to use for your new message or reply.

4. When your email message is ready, choose Send.

Note:Outlook.com is the web version of Outlook for users signing in with a personal Microsoft account such as an Outlook.com or Hotmail.com account.

Automatically add a signature to a message

You can create an email signature that you can add automatically to all outgoing messages or add manually to specific ones.

1. Select Settings at the top of the page.

2. Select Mail >Compose and reply.

3. Under Email signature, type your signature and use the available formatting options to change its appearance.

4. Select the default signature for new messages and replies.

5. Select Save when you're done.

Manually add your signature to a new message

If you've created a signature but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.

1. In a new message or reply, type your message.

2. On the Inserttab, select Signature.

3. If you created multiple signatures, choose the signature you want to use for your new message or reply.

4. When your email message is ready, choose Send.